Your dental practice uses Dentrix, Eaglesoft, Open Dental, digital X-rays, patient portals, and electronic claims — all of which trigger HIPAA requirements. Federal law mandates a current Security Risk Assessment. We produce yours — professionally scored against NIST standards, delivered within 48 hours, and requiring just one call from you.
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Dental offices manage extensive patient health information through EHRs, digital imaging systems, patient portals, and electronic claims. All of this triggers HIPAA's Security Rule. The OCR Risk Analysis Initiative has resulted in $1M+ in enforcement actions since 2024, with 76% of enforcement actions citing failure to conduct a compliant SRA. Your practice needs documentation now.
Dentrix, Eaglesoft, Open Dental, and other EHR platforms store patient health information. Your practice remains responsible for HIPAA compliance regardless of what software you use.
Digital radiographs, intraoral cameras, and dental imaging systems generate and store protected health information. These systems must be evaluated and documented in your SRA.
Online appointment booking, treatment history access, and digital communication with patients create PHI exposure. Portal security, access controls, and data encryption are critical assessment areas.
Submitting insurance claims electronically means your practice transmits patient health information to third-party clearinghouses. These business relationships require BAAs and documented safeguards.
The OCR's Risk Analysis Initiative has generated $1M+ in penalties since 2024. A documented SRA demonstrates your compliance commitment and can help protect your practice if audited.
The ADA and state dental boards increasingly recommend current SRAs. Malpractice insurers may require documentation of your HIPAA compliance efforts.
Every engagement includes a complete SRA report scored against all 18 NIST standards and 44 implementation specifications, plus a policy library customized for dental practices.
Comprehensive assessment scored 1-5 against NIST SP 800-66. Covers patient data encryption, access controls, backup procedures, incident response, and all other HIPAA Security Rule requirements.
Every specification receives a compliance score and a risk rating. Critical items requiring 30-day remediation are flagged. You'll know exactly what needs attention first.
A prioritized action plan showing which policies and procedures your practice needs to adopt, which technical safeguards require IT support, and realistic timeframes for implementation.
A formal document confirming your practice's SRA completion. Suitable for audits, regulatory inquiries, and malpractice insurers. Valid for 12 months.
Complete HIPAA policy library pre-populated with your practice name, privacy officer, and security officer. Ready for staff signatures. Includes all Administrative, Physical, Technical, Privacy Rule, and Organizational policies.
One-page checklist showing exactly which policies your practice needs to adopt and which IT actions your provider should implement. Easy for staff and your IT/MSP to follow.
Most dental practices have gaps in the same areas. Awareness of these patterns helps us conduct assessments efficiently and produce roadmaps your practice can act on immediately.
The most common gap: a practice has never conducted a formal, documented Security Risk Assessment. This is a violation of the HIPAA Security Rule and a major enforcement target.
Practices operate informally without written HIPAA policies. Policies covering password management, incident response, data backup, and vendor management are required under HIPAA.
Front desk staff, hygienists, and dentists share EHR credentials. HIPAA requires unique user IDs so that actions can be attributed and audited. Shared logins prevent accountability.
Practices don't have Business Associate Agreements with software vendors, cloud providers, clearinghouses, or payroll processors. BAAs are mandatory for any vendor with PHI access.
Laptops, USB drives, and mobile devices used by dentists carry patient data but lack encryption. Lost devices containing unencrypted PHI trigger breach notification requirements.
Practices lack a documented process for detecting, reporting, and responding to security incidents. No plan for breach investigation, notification, or remediation.
The process is straightforward. You provide context, we conduct the assessment, and your report is delivered within 48 hours.
Sign the service agreement, answer a brief questionnaire about your practice, and submit payment. Takes about 5 minutes total. Then schedule your assessment call on Calendly.
Join a Microsoft Teams call with our compliance analyst. We walk through all 18 HIPAA standards and 44 security specifications with you. You answer questions about your EHR, backups, access control, policies, and incident response. One call. No follow-ups. About 60 minutes.
Within 48 hours, your complete SRA report, attestation letter, and policy library are in your hands. All professionally scored, audit-ready, and customized to your practice.
No hidden fees. No surprises. All-inclusive pricing.
Complete HIPAA Security Risk Assessment + Full Policy Library. No add-ons. Same price whether you're a solo dentist or a multi-provider group.
Schedule Your AssessmentAnswers to the most common questions about HIPAA compliance for dental practices.
Yes. The moment your dental practice uses an electronic health record, a digital X-ray system, a patient portal, or files electronic claims — all of which are standard in modern dentistry — your practice is a HIPAA covered entity. OCR enforces the same HIPAA requirements regardless of practice size. A solo dentist in a single operatory faces the same standards as a multi-specialty group. Size does not exempt you from the requirement to have a current Security Risk Assessment on file.
Your EHR or practice management system is a tool, not a compliance solution. It may have some built-in security features, but your practice must still conduct a comprehensive HIPAA Security Risk Assessment covering your entire environment — including policies, user access controls, data backups, incident response, Business Associate Agreements with vendors, and more. The SRA is your organization's responsibility, not your software vendor's.
Many dental practices don't have one yet. The good news is that starting is straightforward. One call with us, and we evaluate your entire operation against HIPAA standards. We deliver a comprehensive assessment, a remediation roadmap, and a complete policy library customized to your practice — all within 48 hours. You'll have audit-ready documentation that demonstrates your compliance commitment.
No. Our assessment is a documentation-focused compliance evaluation, not a technical test of your network. We do not perform penetration testing, vulnerability scanning, network scans, or any hands-on technical analysis of your systems. During the live assessment call, we evaluate your organization's compliance posture through a structured interview against all HIPAA Security Rule and Privacy Rule standards. The result is audit-grade documentation that demonstrates your compliance efforts to regulators. If the assessment identifies technical gaps, we recommend working with your IT provider or MSP to address them.
Patient portals, video consultations, and digital communication tools are increasingly common in modern dental practices. Our assessment covers all of these — we evaluate the security controls, encryption, access management, data backup, and incident response procedures for every system your practice uses to handle patient health information. Your practice's entire technology environment is in scope.
The attestation letter demonstrates that your practice took proactive compliance seriously. While it's not a complete shield, it shows OCR that you engaged professionals to evaluate your environment and document your security posture. It also serves as useful evidence that you had a current, documented SRA on file — which is a core HIPAA requirement that many practices cannot demonstrate when audited.
Two ways to start: book a consultation if you have questions, or head straight to onboarding to schedule your assessment.
Clicking below takes you to our onboarding form — service agreement, a short intake questionnaire, and secure payment, all in one step. You'll pick a time for your live assessment call right after.
$2,500 flat rate, all-inclusive
Book Your Assessment →Not ready to commit? Book a free, no-obligation call to ask questions about the SRA process, what's included, or whether your organization needs one.
No payment required
Schedule a Free Consultation →Questions? Call us at (732) 576-6302 or email info@structuredcompliance.co
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